Sharepoint – Do you know if your business needs it?


Microsoft Sharepoint is arguably one of the most successful pieces of software in history.

The application is incredibly versatile and many businesses consider it an essential tool for collaboration and document management. In fact, it’s estimated that 80% of Fortune 500 companies use the product. Hundreds of millions of licenses have been sold to over 65,000 organizations, with one in five workers accessing the application as part of their day-to-day work.

There’s no denying that many consider it an essential tool for their business but only you know if it’s something that your enterprise needs.

While it’s easy to find Sharepoint consulting services that can help your business to use the application optimally to get as much out of it as possible for your business it helps to know a few essentials before you make that call.

Organizations that get the most out of Sharepoint tend to fall into two camps.

Camp A- SMEs with around 50 or fewer employees who use it to handle their basic document management needs.

Camp B- Larger organizations with more complex needs e.g. knowledge management, collaboration, employee engagement and interdisciplinary communication.

Sharepoint use for SMEs

Sharepoint’s versatility makes it a useful tool for addressing a range of specific business needs in an efficient and cost effective manner. Many SMEs choose to use Sharepoint as a centralized workspace. In real terms this means:

  • A secure, searchable repository for storing and maintaining documents (it also creates backups).
  • Accessing a document from just about anywhere with internet connectivity.
  • Sharing and disseminating information to team members.
  • Protecting access to sensitive information and controlling permissions.
  • Use of calendars to arrange communications and collaboration.

Any one, or indeed all, of these can be implemented quickly and easily by pairing Sharepoint with Office 365. By jumping on the Sharepoint bandwagon while your organization is small, you will be able to integrate it into your day-to day operations and since the application shows no signs of going anywhere it will likely be there for you as your business expands and your demands of it become more complicated.

Which brings us to…

Sharepoint use for larger organizations

What if your operations cover more than one geographical location? What happens if dispersal of information becomes more complicated? Fortunately, Sharepoint’s versatility can facilitate information sharing and employee engagement over a broader canvass too!

Larger enterprises have different priorities when it comes to assuring productivity and engagement and the controlling of information. Sharepoint will likely be able to meet these by way of:

  • Intra and inter-team collaboration.
  • Document management and knowledge management.
  • Process automation.
  • Workflow management.
  • Intranet and internal corporate communications.
  • Creating personalized portals and workspaces.
  • Building employee communities.

By using Sharepoint in these ways you can improve team collaboration and manage your documents more effectively whatever the size of your organization. You will likely also notice the following benefits:

  • Regulatory requirements for the handling of information can be handled near-effortlessly.
  • It is easier to find and manage stored, reusable content.
  • Information can be shared securely and in real-time.
  • Your IT infrastructure is streamlined (again due to the application’s versatility).
  • Employees are more engaged and employee engagement is more quantifiable.
  • Employees can access anything they need from one location.

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